How To Always Stay Productive And Efficient

Learning to be productive is a challenge but often it is more challenging to actually stay productive. Getting the motivation to start being productive is far more challenging than the motivation to maintain a certain level of productivity and efficiency. And that is what we are going to be chatting about today! So you can learn how to really stay productive throughout the day.

But real quick- I want to remind everyone that is okay to have chill and lazy days! There is nothing wrong with having relaxing days. But if you are wanting/needing to get some productive tasks done to get you in the right mindset to get things done. Or just looking for a little motivation! Then keep reading for these productivity hacks to help you stay focused!

That being said, for those of you needing to stay productive today let’s get into these helpful tips!

How To Always Stay Productive And Efficient

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How To Always Stay Productive And Efficient

Tips for keeping your productivity levels up:

Tip 1: Take strategic short breaks throughout the day.

This seems like the opposite of productivity but it’s not actually! 

I have a whole guide on taking breaks here but in a nutshell when you take strategically timed and planned for breaks throughout your day you actually can help yourself be refreshed and recharged. Which ultimately leads to improved productivity each day.

It also helps you avoid feelings of burn out and declining mental wellness. Which you don’t want for a lot of reasons of course including that if you get to feeling burnt out you won’t be productive and working towards your dreams. Balance is important in your life and taking strategic breaks is an amazing way to ensure you have balance while still helping with improving your productivity and allowing you to maintain a higher level of daily productivity.

Also, make sure you are using your break minutes to truly disconnect. No sneaking a look at your work devices or checking for a message from your boss.

Tip 2: Do a time log when you are feeling unproductive.

This is my ultimate favorite one of the unique productivity tips!

A time log is just a list of what you do every hour or half hour. In order to be more productive you need to have a good idea of what you do with your time in the day.

If you don’t know where your time is going in the day then you can’t make your days (and your life) more productive. So commit to doing a time log on your next working/studying day and figure out what your time wasters are so you can eliminate them. Which will seriously help to boost your productivity.

Tip 3: Do not multitask!

If you aren’t being productive but you are trying to then there is a solid chance you are multitasking.

Multitasking makes you less productive!

You think that you are getting a lot done at once but really your brain is just rapidly switching between tasks. Which means you are losing time in-between while you switch between tasks.

And you are not truly focusing on each individual task. Which means in the long run it will actually take you longer to get each thing done.

Tip 4: Make automating tasks a top priority. 

Technology is your friend!

In any situation where you can use technology to help make tasks quicker, easier, and automated that is better.

For example, if you can create email response templates do that. If you can automate certain emails going to certain folders then do that! Automating tasks and using technology can really help you be more productive. This tip for how to be more productive can also help you waste less time in your day so it’s a win-win.

We don’t tend to see much discussion about automating tasks in the productivity world because they are newer technologies. But learning to automate tasks and making an effort to do it whenever possible can be life changing for your productivity levels!

Tip 5: Use a planner or calendar to keep track of deadlines and schedule.

Planners are one of if not the most helpful tool for getting and being more productive and staying focused on what you need to get done.

The planner I currently use and totally swear by is the Erin Condren life planner (get it here!).

It truly helps me stay organized which makes me way more productive. So if you want to learn to have productive days then you definitely need to be using a planner!

Tip 6: Learn to task batch.

Task batching is a skill that can seriously make your days more efficient. Which is beyond helpful for helping you get more things done each and every day. This productivity hack is great for time management especially if you tend to be easily distracted.

The idea of it is that you batch together a lot of things at once. For example, if you are a social media manager this would be batching a whole months worth of Instagram content photos in one day. And then the next day making all the captions. Then the next batching Instagram story graphics. 

The reason this skill works so well is you can really get into the grove of a certain task and often you save time by not having to set things up every day. Getting a whole bunch of a similar task done at once can also help give you some “emergency space” so if something comes up in two weeks you have already finished a lot of the more time consuming work. 

So an emergency doesn’t totally wreck your day!


If you found this article on how to always stay productive and efficient helpful then you probably (hopefully!) will find these articles helpful too:

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